The holder
The employee who received the item and the site where it is used.
Equipment and vehicles
Equipment and vehicles entrusted to your staff, tracked
A drill out for three weeks, a laptop never returned when someone leaves, a vehicle with expired insurance: what is not written down gets lost. EASY-RH records who holds what, since when, and every deadline.
Tools and equipment
Who has what, where, and since when
Each tool or machine has a record (type, name, photo), filed in your own categories. An assignment gives the employee, the site, the date and time of hand-over, then those of the return.
Out or returned
Until a return date is entered, the item counts as out.
Daily cost
To value the use of equipment on a site or project.
Single or shared
A unique tool cannot be assigned twice at once; shared equipment can.
Vehicles
The fleet and its deadlines
Each vehicle has a record: make, type, fuel, registration, chassis number, photo and registration document. The fleet can be loaded from Excel, and it is what travel orders offer.
| Item | What you record | What you see |
|---|---|---|
| Insurance | Period, amount, certificate | Days left before expiry |
| Road tax | Period, amount, receipt | Days left before expiry |
| Technical inspection | Period, amount, report | Days left before expiry |
| Repairs | Each job | The vehicle's history |
When an employee leaves
Nothing leaves with them by mistake
The offboarding checklist picks up what was handed over on arrival: the list of returns reminds you of the equipment, badges and access to recover before the exit.
Frequently asked questions
How do we know where a tool is?
Its current assignment shows the employee, the site and the hand-over date; with no return date, it is still out.
Can shared or consumable equipment be tracked?
Yes: an item can be set to accept several assignments at the same time.
How do we see insurance about to expire?
Each vehicle shows the days left before its insurance, road tax and inspection expire.
Related pages
Travel and expenses
Travel orders, cash advances and expenses.
Employee records
Profile, onboarding, offboarding and history.
Modules
Every module, from employee records to payroll.
Your resources, inventoried at last
We show you equipment assignments and a vehicle record with fictitious examples.